When your drivers buy fuel with a fuel card, the transaction is recorded electronically. You can immediately see the details in Velocity, our market-leading online management tool, which you can use as an app or via the Velocity website.
Velocity gives you far more information than a credit card statement. You can see how much fuel your business is using and filter purchases by driver, by vehicle, or by location. You can even set up alerts to keep you updated on your drivers’ fuel card spend.
With fuel cards, refunding fuel expenses to drivers becomes a thing of the past.
Your bookkeeping process will speed up, too. You can download all fuel purchases as a spreadsheet and insert them into your accounting system. You will never have to type numbers from receipts into your computer again.
The Velocity system is compliant with HMRC requirements, which makes reclaiming VAT a breeze.
Fuel cards are safer for your drivers. For long distance journeys, and for all heavy-duty vehicles, carrying enough cash to refill tanks is risky.
All our fuel cards are PIN protected. If a fuel card is ever lost or stolen, you can cancel it using the UK Fuels 24-hour service. No more purchases can be made on that card, and you can request a replacement.
You can match your fuel cards to vehicle registrations. This means they can only be used to buy fuel for that specific vehicle.
Unusual or sneaky purchases are easily flagged up so you can investigate them.
The extra information you find in Velocity can give you valuable insight into your drivers’ behaviour.
Your reports can highlight, for example, a driver who is using a lot more fuel than others in your fleet and help you find out the reasons why. You can also set up driver groups, which give you the information you need to use your drivers more efficiently across the areas where they work.
